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Fees and Charges

The fees and charges below apply from 1st April 2026 onwards.

Copying Services

Computer print out for in person visitors

  • A4: 20p per copy (Staffordshire)
  • A4: 15p per copy (Stoke-on-Trent)

Photocopy orders identified and placed by in person visitors

  • Black and white or colour: £1.60 per copy.

 All orders placed by post/email:

  • £10 per fifteen minutes. We produce digital images as standard, if hard copies are required additional postage and packaging costs will be charged.
  • We also reserve the right to charge in addition a research fee (at £40 per hour) in the case of complex orders.

Quick look up fee

  • £10 will be charged for a 15 minute look-up to search an identified document for a specific piece of information. 

Research fee (Stoke-on-Trent City Archives Service)

  • £40 per hour (minimum charge £10 for 15 minutes)

Certification fee

  •  £20 per document

Photography

Permits for use of hand held camera

  • Daily permit: £11
  • Annual Permit: £55

Specialist private photography

  • Proportion of staff time required to facilitate photography, based on current research fee scale. 

In-house photographic service fees incl: large scanning orders

  • £40 per hour for all time spent processing your order. Images will usually be provided by FTP server download. A minimum charge of £20 is payable per order. 
  • We also reserve the right to charge in addition a proportion of research fee in the case of complex orders. 

Licence Fees

Commercial publication or exhibition

  • This includes websites and excludes eBooks: £65 for single item; £37.50 for each additional item.
  • For eBook rights an additional £65 per order

Community/academic publication or exhibition

  • £21 for a single item; £8 each additional item.

TV broadcast and onsite filming and online publishing

  • £395 for up to 10 items.
  • £280 per half day filming on site.

Talks and Visits

Weekday talks included in talks programme

  • £65 county/city; £65 plus travel time out of county

Group visits to Collections Stores

  • £5.50 per head (including refreshments). Minimum charge £65 per group.